How to Automatically Backup Email Attachments with Openera alcatrez media

News

Have you ever deleted a bunch of email messages and emptied your trash, only to realize that you accidentally deleted an important file? If you’re not too embarrassed, you could ask the person that originally sent the file to just send it again, but what if they no longer have the file either? Then you’re in trouble.

Luckily, Openera can come to the rescue. It’s a very useful Web application that you can use to backup email attachments in your email to your preferred cloud storage account. That way, if you happen to delete a file by accident, you’ll still have access to it in your cloud account.

Here’s how it works.

Backup Email Attachments to the Cloud

1. Enter your Gmail or Google Apps email address on the home page.

2.  Openera will need to connect with your email and cloud storage account. On the next page, click on the “Next” button to start the connection process.

3. You’ll be directed to the Gmail/Google Apps account selection page. Select the Gmail or Google Apps account that you want to use or add a new account, if you don’t see it listed.

4. Click on “Allow Access” to give Openera access to your account.

5. Now you’ll be directed back to the Operera website. Users with a free account can only select one cloud account to backup their email to. So you can select one cloud account from this screen: Box, Dropbox, Google Drive, Skydrive, or Evernote.

Note: If you are very specific with Dropbox, send email attachments to Dropbox automatically.

6. Whichever cloud account you choose, you’ll need to give it authorization to connect with your Openera account.

7. Click on the “Next” button to go on to the next step.

8. Now you’ll need to create a password for your account – enter it in both fields on the page. Click “Next” when you’re done.

9. On the last step, you’ll see the rules for your account. Depending on which cloud service you chose to backup to, your rules may be a little different from the screenshot below. As you can see, images, documents, spreadsheets, and presentations are all filed into their own sub-folders within the Openera folder in your cloud account.

10. If everything looks good to you, click on “Finish” to complete the setup process.

11. Openera will now start scanning your email for important files in your Inbox. Once the scan is complete, you’ll get an email containing your personal Inbox Report. If you have a large amount of email attachments, this process could take a while.

12. Now, click on the “Get Started” button to go to your Openera account and look around.

Usage

1. Openera pretty much works on its own, constantly scanning your accounts and backing up your attachments to your preferred cloud service. You can see all of your stats from the Openera dashboard.

2. Clicking on “Files” in the top navigation menu will take you to a page where you can see all of your attachments in detail. You can search through them, sort them, rate them, and more. As you’ll see, your attachments are also organized into categories.

3. From the files page, you can also click on an attachment to download it to your computer.

Conclusion

After connecting your accounts to Openera, you’re left playing the waiting game. Once you get your Inbox Report in your email, then you’ll know that everything is complete.

No longer do you have to worry about losing important files or attachments in your email. Openera will take care of everything for you.

Writeboard A Web-based Text Document to Share and Collaborate alcatrez media

In a workgroup too many persons are involved in same kind of work. They all collect information and share it with each other. Sometimes it is difficult to share the information because they all are not working at the same place at a time.

Earlier they collect the data in a notepad or as a word document and mail it to each other. This process takes too much time and also creates communication gap between them. As the time changes, they share relevant URLs of the collected data with each other.

Now the time is to share your data online with your colleagues or friends. There are too many applications which gives you the facility to note-sharing and collaboration, but Writeboard is very popular among all of them because of its simple procedure.

Writeboard is a free web application from 37 Signals is a simple online text editor in which you can write text documents and collaborate it with others with password protection. Users can have to write there own words in the text document, there is no pasting or importing of external text is allowed, but they can export the content in HTML or text file. For all this you have to create a Writeboard using a name, password and email address. For share the writebook with other you have to send a link which is automatically generated when you create a Writebook. Now all your shared friends can work on the same writeboard, they can also edit or modify the data as well.

How to Create, Edit and Export the Notes

On the Homepage of the website you can find an application box named Create a writeboard. In which you have to fill your name, after that the password and then you have to give your email address (in this email id you will receive your notebook link to share this with your friends).  After filling all the three options mark on I agree the terms and finally click on Create the Writeboard.

After completing the above procedure, a virtual write-board will appear where you have to write down your text.

You can also format your text like bold and italic by using Simple formatting codes. You can find it on the right side of your text window.

In Simple formatting codes click on Formatting guide and see how you can add special formatting like header, bullet and numbering.

Once your writing is completed, click on Save this writeboard.  After the click, a unique URL is generated which is mailed to your given email id and you can also see the link on the upper middle side of your window.

You can notify your text file anytime. For modification in the note you have to edit your note by clicking on Edit this page option.

Here you can make a change in existing or in a newer version by checking or Unchecking on the Minor edit, don’t save a new version.

You can export the document on both formats, HTML or TXT by clicking on Export button, which is in the top of  your Writeboard note.

On the right-hand side you will find an option called as Versions. With the help of this, you can switch to any version and also compare the versions with current one by clicking on quick compare .

Sharing the Web Text Note

By clicking on the invite people option, you can share your notes.

When you click on the invite people, a box will open asking the email id of your friend and the sender name,  put the email id of the sharing person and then click on send invitation.

When your friend opens the link, he is asked to give the password which is created by you. After giving the password your friends can access the notebook. Not only they access your notebook but also edit and leave comment on this topic.

You can see your friends comment with their name, time and versions which they have used.

Overall Conclusion

Writeboard is the place where more than one person from different place can write on a single text document or in other words people from different parts of the world can write on a single paper at a time. The interesting thing of this application is every person who receives the text, gets the right to edit and format the text. This is a very important tool for the persons who is involved in a research project. If you are a student and doing a project work, you can also create a Writeboard and share it with your friends as they can also give you some valuable information which is missing from your project. This application always work for those persons who work in a group.  So create a Writebook and share it with your friends and feel the difference.